We take the protection of your personal data serious and we will treat your personal data confidentially and in accordance with the General Data Protection Regulation (GDPR) that entered into force on 25 May 2018.
Our Data Protection Policy, described here below, shall help you understand how we collect, use and protect the data provided by you.
WEBSITES
Our website may as a rule be used without providing any personal data. If any personal data (e.g. name, email address) are collected on our pages, this will always occur, where possible, on a voluntary basis.
Our website may contain links to enable you to visit other websites of interest easily. However, once you have used these links to leave our site, you should note that we do not have any control over that website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy policy. You should exercise caution and look at the privacy policy applicable to the website in question.
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
XIMANTIS website
By visiting our site you consent to the use of cookies in accordance with the WordPress framework as described here. Cookies are files with small amount of data, which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your computer’s hard drive. Like many sites, we use “cookies” to collect information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. We use cookies to distinguish you from other users of our website. This helps in providing you with a smooth browsing experience while also providing us with information on how to improve this website. You can at any time remove these cookies by following these instructions. The functionality of our website may be limited when cookies are disabled.
Google Analytics
Our website uses functions of the web analysis „Google Analytics“ of Google Inc. (1600 Amphitheatre Parkway Mountain View, CA 94043, USA).
Cookies are used to analyze the usage of our website. The gathered information is transmitted to Google Inc. Your IP address will be immediately anonymized after recording. This enables only a rough localization. You can prevent the data generation, transmission and processing by Google Inc. by downloading and installing the browser plugin available under the following link: https://tools.google.com/dlpage/gaoptout?hl=en-GB.
Follow this link for further information regarding data processing of Google Inc.: https://support.google.com/analytics/answer/6004245?hl=en.
Social Media
Third party cookies are set on your machine by external websites whose services are used on this site. Cookies of this type are the sharing buttons across the site allowing visitors to share content onto social networks. Cookies are currently set by LinkedIn, Twitter and Facebook. In order to implement these buttons, and connect them to the relevant social networks and external sites, there are scripts from domains outside of our website. You should be aware that these sites are likely to be collecting information about what you are doing all around the internet, including on this website. You should check the respective policies of each of these sites to see how exactly they use your information and to find out how to opt out, or delete, such information.
Incorporation of third party services and content
It may occur that within our website third party content, including for example YouTube videos, fonts of Google Fonts or maps of Google Maps are incorporated. In order to display this content, it is necessary for the provider to record the IP address of the user. We do not have any influence on whether third party providers store IP addresses, for example for statistical purposes.
Contact form
All personal data provided by you via the contact form within the XIMANTIS website are processed for the purpose of processing your request.
The legal basis for processing of your personal data is your consent. You may withdraw your consent at anytime, please contact us by using the contact details indicated below.
EVENTS
Registration for an event
All personal data provided by you for the registration of one of our events will be processed for the purpose of handling your registration and participation to the event. In case of paid events, it might occur that we transmit your personal data to a payment provider for payment processing.
Legal basis is your consent given by using the online registration form created to register for the event or by providing us your registration information via other means (business card, email or in other form). You may withdraw your consent at anytime, please contact us by using the contact details indicated below.
Images of participants within events and list of participants
We process images for the purpose of reporting about our events. Images may be passed to media undertakings, social media platforms and similar services.
Furthermore, we might include your name, title and the name of your organization, your position in this organization and your email address in our list of participants. This list will be provided to the other participants of the same event to enhance interaction between the participants and to offer better opportunities for networking.
By participating in an event, you approve this data processing. Legal basis is your consent. You may withdraw your consent at anytime, please contact us by using the contact details indicated below.
Business card
If we receive your business card (at events, conferences, etc.) we will process your provided data for the purpose of informing you about our research activities and for invitations to events.
FURTHER ASPECTS
Storage period
We store your data for the period necessary for the corresponding purposes of the above indicated data processing. Moreover, it might be necessary to regard further legal periods of storage and of limitation.
Recipients
If necessary, we will provide your personal data to data processors. In the above-named data processing further recipients might be named.
Your rights
GDPR gives you certain rights with regard to your personal data and your protection. The GDPR provides the following rights for individuals: the right to be informed, the right of access, the right to rectification, the right to erasure, the right to restrict processing, the right to data portability, the right to object and specific rights in relation to automated decision making and profiling.
CONTACT DETAILS OF THE DATA CONTROLLER
For further questions regarding the use of your personal data within the XIMANTIS website, you can contact:
XIMANTIS
Kullatorpen 6, 439 33 ONSALA, Sweden
If you feel that we have incorrectly processed your data, you can file a complaint with the Data Protection Authority (“GBA”) as the supervisory authority.
